Firing with respect and compassion

Call it what you may – dismissal, discharge, layoffs, workforce reduction – firing a team member is not an easy task. This is the reason that it is often not done well. People want to sidestep the issue until it is unavoidable and then want to get it done quickly and move on. But separation should not be surprising. The entire process should be done with compassion and respect, no matter the circumstances.

There are three broad reasons for separating an employee:

• Firing for cause
• Reduction in force
• Dismissal due to performance

Let’s look at these three categories and examine how we might do them with respect and compassion.

Firing for cause is generally the result of behavior on the job that is illegal, unethical, immoral, or in violation of company policy. In these instances, it is clear that disciplinary action is required, therefore there is no surprise to the team member. To not step up to our responsibility as a leader can be detrimental to the organization. When we suspect that some activity has met this criterion, we need to gather facts and then have a conversation with the person or persons involved. If, in fact, the person has stepped out of bounds, immediate dismissal is often the most appropriate outcome. In doing so, the discussion needs to be about the behavior and the implications or results of the behavior, both to the organization and to the individual. Rather than a response in anger, some compassionate guidance regarding the choice’s made might be helpful to the person’s future.

A reduction in force is often due to a downturn in business and the need to cut costs. These circumstances seldom crop up overnight, so our responsibility as a leader is to present the facts to the organization and communicate the need to cut expenses. With strong communications and culture, some organizations have voluntarily taken an across the board pay cut and rallied around other cost-cutting rather than seeing a workforce reduction. Some people might argue against presenting the facts of a downturn to the workforce as causing fear, but remember that clarity, not secrecy, drives out fear. If the team understands the situation, when staff reductions are necessary, they are not caught by surprise.

Dismissal due to performance is the most common and the most difficult firing situation for most people. It is important to remember that this situation is frequently as much the leader’s responsibility as it is the individual team member’s. It can result from putting the wrong person in a position or not clearly defining the expectations. And this is the situation where employees are most often caught by surprise due to a lack of clear communication.

Effective leaders provide feedback, both positive and corrective, to their team members on a consistent basis. If a person is not meeting the performance standard, here are three steps to deal with the situation in a positive and compassionate fashion:

• The first step should be feedback to point out the deficiency, the effect of the deficiency, and to develop a plan of action for improvement. This feedback session should be a dialogue in which the action plan is jointly agreed upon targeted at bringing performance up to standard. (For more thoughts on effective feedback, see this series of articles.)
• Performance and progress on the plan of action should be reviewed periodically. It is possible that the action plan may need to be adjusted or reinforced.
• When it seems impossible or improbable for this team member to meet the performance standard, an alternative course should be discussed. If they had been promoted from a previous position in which they were successful, would they prefer to move back to that position? Are there other positions in the organization where they are more likely to be successful? (This should not be a case of pawning off the problem to a different manager.)
• If the person is unable to meet the performance standard and if another more appropriate position is not available, then it is time for dismissal. To do so with compassion may require offering some transition assistance. This might include extending employment for a short time while allowing time for a job search, providing outplacement assistance, or helping with connections and referrals.

Firing with compassion and respect is the right thing to do because it demonstrates respect for the person. It may one of the best ways to demonstrate the character of the leader and the culture of the organization.

Are you able to lean in and act with compassion when someone needs to be fired?